Undergraduate Catalog 2025-2026
College of Education
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Return to: Colleges & Departments
Dean: Dr. LaVada Taylor, PhD
Email: ltaylo46@csu.edu
Location: ED 320
Phone: (773) 995-3988
Undergraduate Degrees
Bachelor of Science in Education
Bachelor of Science in Early Childhood Education
Bachelor of Science in Education-Physical Education
Bachelor of Science in Recreation
*PK-12 or 6-12 Secondary Teaching Options awarded by the College of Arts and Sciences
Programs
Early Childhood Education
Elementary Education
Physical Education
Recreation
Secondary Education
PK-12 Education
Vision
The College of Education prepares, supports, and empowers students to become educational leaders and change agents who transform and improve the lives of others.
Mission
Our mission is to provide quality programs aligned with the principles of social justice and equitable practices supported by wrap-around services that address the needs of students. Scholarly research, advocacy, partnerships and innovation highlight the college’s approach to teaching and learning.
Conceptual Framework
The conceptual framework embraces the College of Education’s mission, philosophy, model and purposes for preparing education personnel and the knowledge bases undergirding them. The initial and advanced programs for teachers, administrators and specialists are designed to reflect these concepts for preparing education personnel. Our conceptual framework reflects a shared vision, set forth coherently, with attention to candidates’ professional commitments and dispositions. It communicates our commitment to diversity, technology and our belief that our candidate proficiencies are aligned with professional and state standards. The conceptual framework applies to both the College’s graduate and undergraduate programs and their candidates. It serves as the model for how the College of Education prepares all candidates to support student learning. This preparation is characterized and distinguished by five core themes: (P) Professionalism, (A) Assessment, (C) Content knowledge, (T) Technology, and (S) Standards. It serves as the model for how the College of Education prepares all candidates to support student learning.
College of Education licensure programs are accredited and approved by the Illinois State Board of Education (ISBE).
All College of Education programs and undergraduate College of Arts and Sciences Secondary Education Options licensure programs participate in an annual assessment cycle to measure indicators using the following five (5) key assessment instruments: Content Licensure Exam, Differentiated Lesson Planning, edTPA, Student Teaching Observation Tool (STOT), and the Niagara Disposition Assessment (NDA).
Academic Degree Programs
Undergraduate Initial Licensure Degree Programs
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Early Childhood Education with endorsements in Special Education and ESL
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Elementary Education with endorsement in ESL or the Reading Teacher
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PreK- 12 Physical Education, Music Education, Art Education and Spanish
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Secondary: English, biology, chemistry, physics, mathematics, history
Undergraduate Non-licensure Programs
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Education Studies
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Early Childhood Pre-Primary Specialist
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Health, Wellness, and Sports
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Recreation with emphasis in Therapeutic Recreation and Sports Management
All teacher preparation programs have received Illinois State Board of Education (ISBE) approval for teacher licensure.
Students earning the Bachelor of Science in Education degrees in one of the teacher education programs in the College of Education qualify for state of Illinois teacher licensure by entitlement.
Please refer to the College of Education website at: http://www.csu.edu/collegeofeducation for more details.
The College of Education also offers graduate doctoral and master’s degree programs and certificates and endorsements. Please refer to the CSU Graduate Student Catalog or the following website for more information: http://www.csu.edu/collegeofeducation/.
College Support Services
College of Education (COE) support services are organized into three areas: (1) Office of Recruitment, Progression, and Support; (2) Office of Clinical Partnerships and Community Outreach (CPCO); and (3) Office of Licensure and Accreditation (OLA).
Office of Recruitment, Progression, and Support (RPS)
Connecting students to the rich resources and opportunities offered at Chicago State University (CSU), the Office of Recruitment, Progression, and Support (RPS) recruits talented undergraduate students interested in a career in education while helping prospective teacher candidates identify and address barriers to their academic success. Our primary goal is to support student retention in the College of Education as we equip teacher candidates with the tools necessary to navigate university life both inside and outside of the classroom and empower teacher candidates to take personal responsibility and ownership for their academic success.
With the support of professional academic advisors, housed in the RSP, teacher candidates receive one-on-one advisement and answers to questions regarding university policies that influence course scheduling, grading, and meeting the College of Education admission requirements. Advisors help students understand their degree requirements and implement plans of study to explore COE degree programs and course offerings. In addition, the office provides a range of outreach services to support recruitment, enrollment, and retention.
For more information, please contact Dr. Jermaine Morales, Assistant Dean of the College of Education, http://www.csu.edu/collegeofeducation at 773-995-2090 or visit ED 318
Office of Clinical Partnerships and Community Outreach (CPCO)
The Office of Clinical Partnerships and Community Outreach is located in ED 322 and falls under the umbrella of the Office of Recruitment, Progression, and Support. This office’s primary mission is to provide diverse, high-quality clinical experiences for COE candidates within our EPP. To this end, the office is responsible for placing and monitoring teacher candidates’ pre-clinical, clinical, and student teaching experiences in communities diverse in ability, race, social class, ethnicity, and language, with highly qualified lead teachers. A record of each teacher candidate’s clinical experience is maintained by this office as required by the Illinois State Board of Education. clinical experiences.
For more information, please contact Dr. Siovahn Woolum, Assistant Dean of the College of Education by email at swoolum@csu.edu or by phone at 773/995-2570 or visit ED 322
Additional information is also located on the College website at: https://www.csu.edu/collegeofeducation/field_experience.htm
Office of Licensure and Accreditation (OLA)
Under the direction of the College of Education, the Office of Licensure and Accreditation (OLA) is responsible for recommending candidates for educator licensure and additional endorsements upon successful completion of an approved entitlement program. Candidates may not be recommended for licensure to teach or supervise in Illinois public schools unless they are legally eligible for employment and have fulfilled all program and state requirements. These include completion of all coursework, passing required Illinois licensure examinations, and compliance with both the College of Education’s criminal background check policy and applicable state and federal laws.
Candidates who meet all licensure program requirements will be recommended for licensure through OLA after final grades and/or degrees are officially posted. All recommendations are made in compliance with Title IV of the Civil Rights Act of 1964, which prohibits discrimination based on race, color, creed, national origin, sex, disability, or denial of equal access to programs.
For more information please contact Ms. Barbara Belisle, Assistant to the Dean for Licensure and Accreditation at bbelisle@csu.edu or by phone at 773/995-2492 or visit ED 203.
Additional information is available via the web: https://www.csu.edu/collegeofeducation/licensure.htm
Undergraduate University Admissions
All students must be admitted into the University prior to applying for admission to the College of Education. Information related to the application for admission to the institution and contact information for the Office of Undergraduate Admissions is located at https://www.csu.edu/admissions/index.htm or 773/995-2513.
College of Education Points of Entry
Successful completion of the COE EPP requires meeting the standards of the following required six (6) entry points. Candidates are identified based upon respective admission codes at respective entry point: Entry Point 1: Admission to Chicago State University (Code: PCOE); Entry Point 2: Admissions to the College of Education (Code: ECOE); Entry Point 3: Admissions to the Professional Program (Code: ACOE): Entry Point 4: Admissions to Practicum/Student Teaching 1 (Code CCOE); Entry Point 5: Admissions to Student Teaching (Code SCOE); Entry Point 6: Admissions to the Profession (Code GCOE).
See licensure program of interest for specific course requirements based on the plans of study.
CHICAGO STATE UNIVERSITY COLLEGE OF EDUCATION LICENSURE ENTRY POINTS FOR UNDERGRADUATES
ENTRY POINT 1 - ADMISSION TO CHICAGO STATE UNIVERSITY: Freshman Year
- Take 30 credit hours of General Education Courses
MAJOR CODE: PCOE, PECH, PELE, PPE
ENTRY POINT 2 - ADMISSION TO COLLEGE OF EDUCATION: First Semester of Sophomore Year (31-60 credits)
- Declaration of Intent to seek Illinois State Board of Education (ISBE) Licensure and choose a major.
- Interview and Writing Sample
- COE Safety Training Module
- Article 21 Disclosure
- Disposition Self-Reflection
- Clear Accurate Biometrics Background Check
- Illinois Educator Identification Number (IEIN)
- General Education GPA > 2.50
- Degree Audit Completed by Advisor
- 240 Tutoring - Transcript Report: 70% Plan of Study Module Completion
- 240 Tutoring - ILTS Content Area Practice Examination > 70%
MAJOR CODE: ECH, ELED, PE, ARTT, BIOT, CHMT, PHYT, ENGT, HSST, MATT, MUST, SPAT ATTRIBUTE CODE: ECOE
ENTRY POINT 3 - ADMISSION TO PROFESSIONAL PROGRAM: Junior Year Clinical Experience (61-90 credits)
- Specialization GPA > 3.00
- Professional Education GPA > 3.00
- Degree Audit Completed by Advisor
- Early Methods STOT Report: Average Rubric Score > 3
- Disposition Audit 1 Report
- 240 Tutoring - Transcript Report: 100% Plan of Study Module Completion
- 240 Tutoring - ILTS Content Area Practice Examination > 80%
MAJOR CODE: ECH, ELED, PE, ARTT, BIOT, CHMT, PHYT, ENGT, HSST, MATT, MUST, SPAT ATTRIBUTE CODE: ACOE
ENTRY POINT 4 - ADMISSION TO PRACTICUM/STUDENT TEACHING I: First Semester Senior Year Clinical Experience (91-105 credits)
- General Education GPA > 2.50
- Specialization GPA > 3.00
- Professional Education GPA > 3.00
- Degree Audit Completed by Advisor
- Disposition Audit 2 Report
- Pearson - Practice ILTS Content Area Exam Score >218* [within 1 standard deviation from Pass Score of 240]
- Passing Grade in Practicum Clinical Experience
- 240 Tutoring - ILTS Content Area Practice Examination > 90%
MAJOR CODE: ECH, ELED, PE, ARTT, BIOT, CHMT, PHYT, ENGT, HSST, MATT, MUST, SPAT ATTRIBUTE CODE: CCOE
ENTRY POINT 5 - ADMISSION TO STUDENT TEACHING CLINICAL EXPERIENCE: Second Semester Senior Year Clinical Experience (106-120+ credits)
- General Education GPA > 2.50
- Specialization GPA > 3.00
- Professional Education GPA > 3.00
- Degree Audit Completed by Advisor
- Mid Methods STOT Report: Average Rubric Score > 3
- Disposition Audit 3 Report
- Pearson - ILTS Content Area Exam Score > 240*
- *Provisional Admit > 225 must take Content Test Preparation course 3092.
MAJOR CODE: ECH, ELED, PE, ARTT, BIOT, CHMT, PHYT, ENGT, HSST, MATT, MUST, SPAT ATTRIBUTE CODE: SCOE
ENTRY POINT 6 - ADMISSION TO THE PROFESSION: End of Year 4 Spring Semester (120+credits)
- General Education GPA > 2.50
- Specialization GPA > 3.00
- Professional Education GPA > 3.00
- Degree Audit Completed by Advisor
- Disposition Audit 4 & 5 Reports
- Disposition Self-Reflection
- Final Methods STOT Report: Average Rubric Score > 3
- Passing Score - edTPA Portfolio
- Pearson - ILTS Content Area Exam Score > 240*
MAJOR CODE: ECH, ELED, PE, ARTT, BIOT, CHMT, PHYT, ENGT, HSST, MATT, MUST, SPAT ATTRIBUTE CODE: GCOE
Notes
- Receiving a grade of D in any course, may prevent a student from admissions to one of the College of Education Entry Points.
- It is highly recommended that students enroll in ED 3092 Illinois Licensure Test Preparation during the summer at the of their Freshman year.
- Students must declare at Entry Point 2 their intent to seek a licensure track in a content area designation major [ECH, ELED, PE, ARTT, BIOT, CHMT, PHYT, ENGT, HSST, MATT, MUST, SPAT] or a non-licensure major [ECNL, ELNT, PENT, or CAS Major].
- Students must score a minimum of 218 before being admitted into Entry point 4; must score a minimum of 225 before gaining admission into Entry Point 5; and must score at or above a 240 before entry into Entry Point 6*.
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*Students who score below a Pass Score of 240 on the ILTS Content Area Exam at Entry Point 4 or Entry Point 5 may petition to move through the Entry Point on a Conditional basis if a signed Study Plan Contract is submitted. To quality, a candidate must have a score that is > 218 [within 2 standard deviations from a Pass Score of 240] at Entry Point 4 OR > 225 [within 2 standard deviations from a Pass Score of 240] at Entry Point 5. Students who do not pass the Pearson - Practice ILTS Content Examination with a Pass Score > 240 after three attempts OR the Pearson ILTS Content Examination with a Pass Score > 240 after three attempts will be transitioned to a non-licensure program (i.e. ECNL, ELNT, PENT, or a CAS Major) and must maintain a 2.50 GPA to be in good academic standing.
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Students who meet all admission requirements are eligible to apply based on the entry point criteria identified above. Transfer students must seek formal admission at the end of their first semester at CSU. S/he must have a minimum overall GPA of 2.5 and a 3.0 GPA average in all professional education course work either as transfer credit or completed at Chicago State University.
Admission Application forms are available on the College of Education website, and can also be obtained from the Office of Teacher Licensure [https://www.csu.edu/collegeofeducation/licensure/index.htm], Education Building, Room 208. Contact the Office of Teacher Licensure at 773.995.2492.
Application Entry Points into the College of Education are due at the following intervals:
Points of Entry
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Application Deadline
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Admissions to the College of Education
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September 15
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Admissions to Professional Programs/ Clincial Experiences
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September 15th ; February 15th
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Admissions to Practicum/Student Teaching 1
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Last day of Fall Registration (Fall Term); Last Day of Spring Registration (Spring Term)
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Admissions to Student Teaching
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Spring Placement: November 15th; Fall Placement: July 15th
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Note: All requirements must be fulfilled in order to progress to the next entry point level. The College of Education and Chicago State University are not responsible for changes implemented by ISBE or any other governing agency.
Preliminary Requirements for Student Teaching Candidates
All student teacher candidates must complete the following preliminary requirements prior to placement:
- Register for the appropriate student teaching course section.
- Submit the official student teaching application.
- Attend a mandatory Student Teaching Application Information Session.
- Meet minimum passing score on the Illinois Content Area Test(s) for their licensure field.
- Meet Point Entry Point Five (5) Criteria
- Attain a minimum 3.0 Professional Education GPA
- Complete all course and departmental prerequisite requirements, including the program-specified number of preclinical and clinical field practicum and/or internship hours
- Have a current tuberculosis test
- Have a cleared expanded criminal history background check, conducted through Accurate Biometrics - Illinois Licensing
- Have a signed mandated reporter document
- DCFS training evidence
Student Teaching Application Deadlines
Intended Student Teaching Semester
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Application Deadline
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Mandatory Meeting
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Content Test Score Deadline
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Fall Semester
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February 15 (Spring prior)
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4th Thursday in March
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July 15
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Spring Semester
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September 15 (Fall prior)
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4th Thursday in October
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November 15
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The teacher education program at Chicago State University has established critical guidelines for student teaching to ensure program integrity and to provide quality educational experiences. All students completing an initial teacher preparation program are required to teach five full days per week for 16 weeks.
To successfully complete student teaching and receive a passing grade (B or above), all candidates must earn a minimum score of 39 on the edTPA assessment and 240 on their respective ILTS content exam.
Scores of 36-38:
Candidates who score in this range will receive an Incomplete (“I”) for student teaching. To resolve the incomplete, candidates must:
Attend the College’s edTPA Workshop Series
Resubmit the edTPA assessment and achieve a minimum score of 39
Scores of 35 or below:
Candidates will receive an Incomplete (“I”) and must fulfill additional conditions, which may include:
A minimum 8-week field placement
Attendance at professional development workshops Completion of the full edTPA assessment
Other requirements as determined by the university supervisor Per the University’s Incomplete Policy:
Undergraduate candidates must satisfy the conditions of the incomplete by the end of the next long semester (fall or spring).
State Licensure Exam Requirement (Effective Fall 2025)
To be admitted to student teaching, candidates must achieve a minimum score of 240 on the state licensure exam.
Candidates who score between 225 and 239 may be conditionally admitted to student teaching but must:
Enroll in the state licensure exam review course:
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ED 3092 - Teacher Licensure Examination Review
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ELED 3092 - Elem ED Exam Review
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ECH 3092 - ILLINOIS EARLY CHILDHOOD EDUCATION TEACHER LICENSURE EXAMINATION REVIEW
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ART 3092 - Illinois Art Teacher Licensure Examination Review
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BIOL 3092 - Illinois Biology Teacher Licensure Examination Review
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CHEM 3092 - Illinois Chemistry Teacher Licensure Examination Review
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PHYS 3092 - Illinois Physics Teacher Licensure Examination Review
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ENG 3092 - IL Eng Tch Lic Exam Rev
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HIST 3092 - ILLINOIS HISTORY TEACHER LICENSURE EXAMINATION REVIEW
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MATH 3092 - ILLINOIS MATHEMATICS TEACHER LICENSURE EXAMINATION REVIEW
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SPAN 3092 - ILLINOIS FOREIGN LANGUAGE TEACHER LICENSURE EXAMINATION REVIEW
Attend any required professional development workshops
Candidates must achieve a minimum score of 240 by the end of the student teaching semester. Those who do not meet this requirement will receive an Incomplete (“I”) until the score is achieved, subject to the same completion timelines as noted above.
Undergraduate education majors who have completed all required coursework except student teaching, have passed the Illinois Content Area Test, and are currently employed as full-time substitute teachers may qualify for a student teaching option in their own classroom without relinquishing their position or salary if they meet the following criteria:
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Have a cumulative GPA of at least 3.00
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Have a minimum 3.0 GPA in professional education coursework
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Have a minimum 3.0 GPA in content area coursework (if applicable)
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Valid copy of Substitute or Paraprofessional License
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Minimum of six semesters/three (3) years of full-time teaching experience with total responsibility for an assigned classroom.
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Classroom assignment matching the area of licensure the semester before student teaching.
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Three (3) proficient or above performance rating from current school principal and one (1) from the university supervisor.
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Documentation of completion of 50 secondary and 50 elementary field experience hours (by students in K-12 programs only).
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Request from school’s principal for student teaching placement in current classroom and identification of a cooperating teacher.
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Recommendation from one teaching colleague in the school.
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Documentation of a minimum of 100 field experience hours in public schools if student teaching assignment is in a private school setting.
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Be enrolled only in the student teaching course with no other coursework required to complete the degree program.
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Approved Student Teaching Application, which includes: Approved CPS Student Teaching Document on file if Student Teaching Experience will be in Chicago Public Schools (CPS)
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Be under the supervision of a Cooperating Teacher who meets the following criteria:
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Licensed and qualified to teach in the content or subject area,
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Three years of teaching experience,
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Received a proficient or above performance rating in the most recent evaluation, and
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Directly engaged in teaching subject matter or conducting learning activities in the area of student teaching
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State Licensure Exam Requirement (Effective Fall 2025 must be completed by July 15th for fall participation consideration and November 15th for spring participation consideration): To be admitted to student teaching, candidates must achieve a minimum score of 240 on the state licensure exam.
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Candidates who score between 225 and 239 may be conditionally admitted to student teaching, but must: Enroll in the state licensure exam review course (for example, ECH 3092/ ELED 3092) and attend any required professional development workshops
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Candidates must achieve a minimum score of 240 by the end of the student teaching semester. Those who do not meet this requirement will receive an Incomplete (“I”) grade record in the Student Teaching course until the score is achieved, subject to the same completion timelines as noted below.
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Candidates must satisfy the conditions of the incomplete grade by the end of the next long semester (fall or spring).
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edTPA Requirement: candidates must earn a minimum score of 39 on the edTPA assessment during their student teaching experience.
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Scores of 36-38: Candidates who score in this range will receive an Incomplete (“I”) for student teaching. To resolve the incomplete, candidates must:
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Scores of 35 or below: Candidates will receive an Incomplete (“I”) and must fulfill additional conditions, which may include:
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A minimum 8-week field placement
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Attendance at professional development workshops Completion of the full edTPA assessment
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Other requirements as determined by the university supervisor Per the University’s Incomplete Policy
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Undergraduate candidates must satisfy the conditions of the incomplete by the end of the next long semester (fall or spring).
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STOT (Student Teacher Observation Tool): Final STOT average score of 3.0 or higher
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Passing Score on the Niagara Disposition Assessment: Final Niagara Disposition Assessment score of 52 or higher (with a default score of 3 for each indicator).
All application materials must be submitted to the Director of Clinical Partnerships and Community Outreach no later than July 15th for fall consideration and November 15th for spring consideration. Submit your complete application via email to Dr. Siovahn Woolum at swoolum@csu.edu. Incomplete or late applications will not be considered.
College of Education Policies
All College of Education policies can be found on the College of Education policy webpage at: http://www.csu.edu/collegeofeducation/
The College of Education is committed to ensuring that all candidates complete their programs with the knowledge, skills, and dispositions necessary to become highly effective education practitioners. This commitment includes adherence to the Dean’s Expectations on Dispositions, which are assessed through the Niagara Disposition Assessment (NDA).
The NDA is formally evaluated at least four (4) times and informally reflected upon two (2) times throughout the Educator Preparation Program (EPP). It is grounded in the following core themes:
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Professional Commitment and Responsibility
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Professional Relationships
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Critical Thinking and Reflective Practice
THEME I: Professional Commitment and Responsibility: The candidate demonstrates a commitment to the profession and adheres to the legal and ethical standards set forth by it. The student:
1. Maintains appropriate confidentiality
2. Demonstrates compliance with laws/regulations/policies/standards
3. Maintains professional appearance
4. Is prepared for class or appointments
5. Is punctual for class or appointments
6. Demonstrates honesty/academic integrity
THEME II: Professional Relationships: The candidate develops, maintains, and models appropriate relationships within the workplace, community, and larger society. The student:
7. Demonstrates high expectations for others
8. Demonstrates respect for the beliefs of others
9. Demonstrates and/or promotes effective collaboration skills (e.g., with colleagues, instructors, students)
10. Demonstrates respect for cultural differences
11. Demonstrates patience with and/or compassion for those experiencing difficulty in the learning process
12. Demonstrates flexibility during the learning process
THEME III: Critical Thinking and Reflective Practice: The candidate demonstrates a commitment to continuous development within the profession. The student:
13. Demonstrates critical thinking in written or verbal form
14. Addresses issues of concern professionally (with instructors/colleagues/students)
15. Responds positively to constructive criticism
16. Takes responsibility for his or her learning by actively seeking out new information
17. Demonstrates personal progress through professional development to improve content and pedagogical knowledge
18. Demonstrates reflective practice in written or verbal form.
If a candidate has three or more dispositions designated as Disagree or one or more dispositions are evaluated as Strongly Disagree the candidate may be at risk of having a hold placed on his/her account until the disposition is resolved. Specifically, the candidate will be referred to the Student Affairs Committee by the Director of Clinical Partnerships and Community Outreach (CPCO) or COE Assistant Dean and asked to develop a Dispositions Empowerment Plan (DEP) which must be approved by the Student Affairs Committee.
A candidate who has not made satisfactory progress toward meeting the disposition outcomes (outlined in the DEP) will be required to meet and review the circumstances with the CPCO Director. Based upon this review, a recommendation to the Assistant Dean of the College of Education will be made to allow or not allow the candidate to move forward in the program. The candidate may file an appeal with the Dean of the College of Education.
All candidates are provided a list of Niagara Disposition Assessments during their initial enrollment interview with his/her academic advisor.
Policies Regarding Background Checks
Students registered for courses tied to clinical experiences that require being placed in a school or in direct contact with a minor (birth to age 21), must undergo a background check and be found to be “clear” with no hit record. The Criminal Background Check (CBC) process will access the State of Illinois, FBI Criminal History Record Information (CHRI), Illinois Sex Offender Registry, Illinois Child Murderer, and National Sex Offender Public Website databases. The College reserves the right to enforce compliance mechanisms (such as drug testing) as required by local, state, or federal agencies or entities as set forth by current laws or policies:
Background Check Accurate Biometrics is the contracted vendor for State of Illinois and FBI fingerprint-based background checks.
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Download and print the CPS Field Experience Background Check Form.
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The charge for fingerprinting is $53.00 and can be paid by company check, money order, cashier’s check or MasterCard/Visa. No cash or personal checks are accepted. (This is a discounted rate that has been negotiated for CPS student candidates and differs from the rate listed on the Accurate Biometrics website).
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You will be required to present a valid state-issued photo ID.
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Bring all materials to any Accurate Biometrics location. Fingerprints are sent directly to the CPS Background Check Team to be reviewed.
PLEASE NOTE: 1. Save your Accurate Biometrics receipt with your Transaction Control Number. 2. Ten days after you register, you will receive an email asking you to upload your Accurate Biometrics receipt. Be sure to complete this step in order to ensure your background check is processed in a timely manner.
Accountability Policy
The EPP is committed to providing opportunities for candidates to address areas of concern identified at the COE six (6) entry points. Additionally, candidates must perform at or above the acceptable level on all indicators for each key assessment in order to be eligible to complete the program. Candidates with an average score of unacceptable (less than 3) or with identified dispositional concern(s) determined if three or more dispositions are designated as Disagree or one or more dispositions are evaluated as Strongly Disagree will be referred to the COE Student Affairs Committee by the CPCO Director or Assistant Dean and asked to develop a Disposition Empowerment Plan which must be approved by the Student Affairs Committee in order for the candidate to continue in the program.
Academic Integrity Policy
The College of Education considers plagiarism a violation of academic integrity and will address all violations of the policy. Plagiarism is a serious matter, subject to disciplinary action and/or dismissal from a program, the College of Education or the university. If an incident of academic dishonesty occurs, the instructor may adjust the grade downward for the test, paper, or related course activity. However, the instructor must notify the student, department chair or unit head, and the Office of Judicial Affairs in writing within five (5) business days of the occurrence (Student Code of Conduct, p. 19). All instructors reserve the right to run any assignment through Turnitin.
College-Level Student Grade Appeal and Grievance Policy and Procedures
A grievance or grade appeal may arise out of a decision or action reached or taken in the course of official duty by a member of the faculty, staff, or administration of Chicago State University. The purpose of the grievance/grade appeal procedure is to provide a process for an impartial review and to ensure that the rights of all involved parties are properly recognized and protected.
Definition Of “Grade Appeal”
A grade appeal is a formal process allowing a student to challenge a final grade if they believe it is unfair or incorrect. It relies on open communication and shared understanding between students, faculty, and academic leadership.
Grade Appeal Procedure
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Step I - Instructor Discussion
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Step II - Department Chair Review
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If unresolved, the student writes to the Department Chair, including supporting materials (exams, assignments), explaining the rationale and the remedy desired.
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The Chair meets with both parties and issues a decision in writing within 30 days.
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Step III - College Dean & Grievance Committee
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If the Chair’s decision is unsatisfactory, the student can appeal to the Dean of the College of Education, who refers the case to the COE Grievance Committee.
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The committee reviews and makes a recommendation to both the Department Chair and Dean.
Definition Of “Grievable Action”
A grievable action is defined as capricious, arbitrary, unreasonable, false, malicious or professionally inappropriate sanction, evaluations or behavior.
Timeliness Of Grievances
Students who question the action or decision of a faculty, administrator or staff member must make a good-faith effort to resolve the issue within sixty (60) academic calendar days from the time the student became aware of, or could reasonably be expected to have known of the action being grieved. Academic calendar days consist of days which the University is open (excluding weekends and designated University holidays). Issues initiated after this time will not be considered.
The only allowed exception to this timeline is during the summer semester. If (a) a portion of the sixty-day period of filing falls within the summer semester AND (b) the faculty or staff member is on hiatus during the summer semester and not in an official working status during the summer semester, (the period from the last day of the Spring semester until the day before the first day of the Fall semester) is excluded from the time period.
Written Communication Within the Grievance Process
Students must complete a grievance form to begin the grievance process. Documents can be obtained here. All parties are responsible for providing a functional U.S. mail address, email address or telephone number to receive notifications within the grievance process. Once contact information for correspondence is submitted, it becomes the responsibility of all parties to check that source for correspondences regarding the grievance process. Failure to check for correspondence or failure to notify the department of a change in contact information will not preclude the process of notification and the adherence to timelines. All parties are responsible for retaining copies of all written correspondences within the grievance process.
Departmental Grievance Levels
A grievance can be heard at both the department and college levels. Before a case can be heard by the College Grievance Committee, it must proceed through three prior levels of deliberation. These levels include the following:
Level One: Conference between student and instructor/staff, when practical and if applicable;
Level Two: Conference between student and department chairperson; and
Level Three: Hearing before the Department Grievance Committee.
If circumstances prohibit individuals from beginning the grievance process at level one, a grievant is to begin his/her grievance at the next appropriate level. Examples of this include, but are not limited to faculty unavailability due to retirement or other non-affiliation actions, or if the respondent is a chairperson. It is the student’s responsibility to make an appointment with the faculty or staff member involved to try to resolve the issue.
Once this procedure of due process has begun, the grievant must follow the steps within the departmental grievance procedure. The grievant has the responsibility to keep all scheduled appointments and sessions within this process. As the grievant has the opportunity to agree to scheduled appointment dates within the grievance process, missed appointments (outside of verifiable emergencies) at any level within the grievance process will result in a grievance being withdrawn from the process and the grievant may not re-file the grievance at a later time.
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Level One: Conference between student and instructor/staff
When a dispute occurs, students should attempt to discuss with the faculty or staff how the decision was made. This communication can occur in written format (e-mail or regular mail) but a face-to-face meeting is preferred. As far as possible, the student and the faculty or staff should attempt to resolve the grievance at this level. Many times, questions affecting the student can best be resolved through communication at this level. If a resolution is found, the grievance process concludes at this level and no further action is needed. If no satisfaction is obtained, either party may request that the matter be escalated to level two of the grievance process. Further, if the staff or faculty refuses to meet with the student to discuss the issue, the student has the right to request that the matter be escalated to level two of the grievance process.
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Level Two: Conference between student and department chairperson
A request for a Level Two Conference with the department chair should be submitted to the department chair in writing within ten (10) academic calendars days after the date of the Level One conference. This request will occur in the form of a completed and signed grievance form. At minimum, a grievance must contain:
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Identification of the individual against whom the grievance is directed.
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The date of the alleged violation.
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The specifics of how the grievant believes a policy or right was violated.
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A brief summary of the evidence supporting the allegations and a brief summary of the argument.
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Information about attempts to resolve the grievance with the faculty or staff and information about the results of those attempts.
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The proposed resolution to the issue.
Upon receipt of a completed grievance form (obtained from the department), the department chair will send a copy of the grievance to the respondent, requesting a written response. During the grievance process, it is permissible to transmit correspondence related to a grievance by email. However, hard copies of all documents must also be sent by U.S. or campus mail or delivered by hand. Upon submission, if it is determined that the grievance form is incomplete, the student will have ten (10) academic calendars days from the date of notice to modify the grievance form. If the form is not completed within this time period, the grievance will be dismissed and written notice of this action will be provided to the student within ten (10) academic calendars days.
The department chair will meet with the instructor and student for the purpose of clarification as the matter warrants, and in an attempt to arrive at a solution within ten (10) academic calendar days. At the request/discretion of the student or department chair, the person against whom the complaint is made may or may not be present at the initial discussion. If situations warrant, the student may request the presence of a student observer and the department chair may request the presence of another department chair or comparable level administrator observer at the Level Two session. Observers attend this session for observation purposes only. They should not be relatives of the grievant.
A written statement should be submitted to the grievant, respondent, college grievance officer and the office of the dean within ten (10) academic calendar days regarding the outcome of the meeting. If a resolution is found, the grievance process concludes at this level and no further action is needed. If no satisfaction is obtained, the matter may proceed to Level Three for a hearing before the departmental grievance committee.
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Level Three: Hearing before the Department Grievance Committee
If the student is not satisfied with the outcome of the meeting with the department chair, the student should notify the department chair (in writing), within ten (10) academic calendar days of receipt of written notification of the outcome of the Level Two conference, of the desire to have a departmental hearing on the matter.
A grievance hearing will ordinarily be completed within thirty (30) academic calendars days after the department chair’s receipt of the formal complaint. Should the grievance be brought at a time when this period extends into the summer semester, the hearing committee will attempt to proceed within the set timeline, but if this cannot be accomplished due to summer absences of any involved party, the chair will notify all parties that the process will be held in the beginning of the fall academic semester.
Once an agreed upon date is secured, the department chair shall convene a departmental grievance committee consisting of two faculty members from the department and one student from any program in the college. This committee will function as a standing departmental committee. The department chair shall appoint one of the selected faculty members to function as the hearing committee chair. The selected student must be representative of the same level (or higher) of the program. For example, a graduate student may only serve on the committee within the graduate studies department. One of the selected faculty members should be a content specialist on the presented issue, as applicable.
At this level of the grievance process, legal counsel or guests (outside of pertinent witnesses) are not allowed at the grievance committee hearing. The ordinary rights of the student and instructor or staff will apply, including the right to notice of the hearing; the decision reached; the right to be present at the hearing; and the right to present and inspect evidence. If either party fails to appear for a scheduled hearing, the hearing will still occur and a decision will be rendered.
Hearings will only be rescheduled in the event of a verified emergency, which is determined by the department chair. Documentation may be requested. The initiating party has the option of requesting (in writing to the department chair) that their grievance be withdrawn from the process and may not re-file the grievance at a later time.
The hearing committee chair is responsible for conducting the hearing, including limiting questioning and testimony to relevant issues. The hearing committee shall make all decisions based on relevant evidence submitted as a part of the hearing. A recording or other official record shall be kept of all proceedings in which evidence is presented. Upon the conclusion of the hearing the hearing committee shall decide whether the evidence presented supports the request contained within the grievance. A two-thirds majority shall be considered a decision of the committee. The hearing committee shall forward a written report of its findings to the department chair, the office of the dean and the college grievance officer. Within ten (10) academic calendar days, following the hearing, the department chair should also forward findings and recommendations to the grievant and respondent.
Appealing Through The College-level Grievance Process
The student may appeal the departmental grievance committee’s decision within ten (10) academic calendar days of notification of the decision by submitting a copy of the committee’s decision, a copy of the original grievance form, all pertinent evidence and a letter of dissent to the College of Education’s Office of the Dean. College-level hearings will be held within thirty (30)
academic calendar days upon the receipt of all required documentation by the College of Education Grievance Officer. If it is determined that all required documentation has not been received, the student will have ten (10) academic calendars days from the date of notice to submit required documents. If documentation is not submitted within this time period, the grievance will be dismissed and notice of this action will be provided to the student within ten (10) academic calendar days.
At this level of the grievance process, legal counsel or guests (outside of pertinent witnesses) are not allowed at the grievance committee hearing. The ordinary rights of the grievant will apply, including the right to notice of the hearing; the decision reached; the right to be present at the hearing; and the right to present and inspect evidence. If either party fails to appear for a scheduled hearing, the hearing will still occur and a decision will be rendered. Hearings will only be rescheduled in the event of a verified emergency, which is determined by the College of Education Grievance Officer. Documentation may be requested. The initiating party has the option of requesting (in writing to the College of Education Grievance Officer) that the grievance be withdrawn from the process and may not re-file the grievance at a later time.
Specific procedures for the hearing of each case shall be determined by the members of the committee deliberating that case. The composition of the College Grievance Committee shall be:
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The College of Education Grievance Officer or an administrative representative designated by the Dean of the College of Education who shall chair the committee and convene the committee meetings.
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Two faculty members or one faculty member and one administrator not from the department involved. Adjunct faculty members will be eligible to serve on the College Grievance Committee at the discretion of the Dean or his/her designated representative.
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Two student representatives; one from the department involved and the other from another department or program within the college. The student representatives should not be enrolled in any classes of the grievant.
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The faculty or staff member against whom the grievance is lodged should not be a member of the grievance committee.
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The student who is filing the grievance should not be a member of the grievance committee.
The College of Education Grievance Officer or an administrative representative designated by the Dean of the College of Education is responsible for conducting the hearing, including limiting questioning and testimony to relevant issues. The hearing committee shall make all decisions based on relevant evidence submitted as a part of the hearing. A recording or other official record shall be kept of all proceedings in which evidence is presented. Upon the conclusion of the hearing, the hearing committee shall decide whether the evidence presented supports the request contained within the grievance. A three-fifths majority shall be considered a decision of the committee.
The College Grievance Committee makes recommendations to the Dean of the College of Education within five (5) academic calendar days after the hearing. A decision will be rendered to all involved parties within fifteen (15) academic calendar days after the hearing. The decision rendered from the Dean of the College of Education is final and is not subject to appeal.
In the case of alleged sexual harassment or discrimination, students should bypass the College of Education grade appeals or grievance process and consult the Chicago State University Office of Legal Affairs for guidance on filing a grievance. Grievances based on physical or mental ability should be initiated in the Abilities Office.
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